Annexes

August 18, 2009

Annex 1: BRIDGE Training Components

Module Workshops BRIDGE is the most comprehensive professional development curriculum available in election administration. It improves the skills, knowledge, and confidence both of election professionals and of key stakeholders in the electoral process such as members of the media, political parties, and electoral observers.The 23 modules can be conducted/modified in several ways: running modules as they are customising modules, e.g. shorter versions, mixing modules, plus new tailored modules using BRIDGE methodology· mixing BRIDGE methodology with operational training and/or other courses Using BRIDGE for a specific purpose outside professional development training (e.g. as a conference tool) Length of workshops: There are 23 modules on all aspects of election administration, grouped thematically: Electoral Architecture Working with Electoral Stakeholders Electoral Operations Each module varies in duration from one day to one week (average being three days). The modules contain in-built flexibility – providing a menu of topics and activities to be tailored to suit the audience and time available.Intended audience: A broad range of electoral administrators at the middle to senior levels of management can benefit from taking part in BRIDGE. The primary target groups of the workshop are:· practising election administrators from developing democracies· electoral administrators in more established democracies who may need a refresher or a team building exercise in this areaPre-requisites for attendance: Ideally participants should have some prior or current experience in the electoral field, or be about to take part in election-related activities if they are electoral stakeholders. Remember that the intention of the workshop is to enhance professional skills, rather than create those skills. Participants will get most benefit from the workshop when they are: motivated individuals, committed to the democratic process; willing to share information, and to assist in the setting up of national training programs; and are willing to participate in the evaluation and further design of the program. Implementation Workshop The purpose of this 3-day workshop is to provide guidance to individuals and organisations responsible for designing and setting up training programs that use material taken from the BRIDGE curriculum. It aims to familiarise participants with what BRIDGE is (its scope and flexibility), and how to best implement it.Length of workshop: This is designed as a three-day program, but could also be conducted in two days, or four days, depending on the audience.Intended audience: Participants should ideally be people who will be the implementers of BRIDGE programs – those who will be administrating and managing the programs and workshops.Pre-requisites for attendance: It is strongly recommended that as a prerequisite participants have participated in the BRIDGE Introduction module. If they have not, it is highly recommended that the one-day showcase be included as the first day of this Implementation Workshop Train the Facilitator This 10-day intensive program, which is integral to the BRIDGE program, uses a ‘train the trainer’ model and aims at accrediting a core group of local trainers as BRIDGE facilitators, for in-country workshops. It aims to give practical skills and knowledge about BRIDGE module workshops to potential facilitators of BRIDGE workshops. National TtF workshops are conducted in the country where a sizeable BRIDGE program is planned (where a corps of facilitators would need to be employed). International TtF workshops are conducted on at least an annual basis, in different regions of the world where there is interest in BRIDGE or programs are underway.Length of workshop: This is a 10-day workshop (spread over two weeks). Intended audience: The TtF workshop targets experienced trainers, preferably with a background in curriculum development. In addition to meeting these criteria, facilitators will ideally have a solid grounding in the methodologies and approaches of BRIDGE and capacity development.For International TtFs, facilitators should be selected who have demonstrated an ability to work in a cross-cultural environment.Pre-requisites for attendance: As the TtF workshop targets experienced trainers, preferably with a background in curriculum development – it is highly desirable that participants are qualified and experienced adult trainers. It is also an advantage to have worked in election administration.In addition to this, facilitators will ideally have a solid grounding in the methodologies and approaches of BRIDGE and capacity development – i.e. they should have already been a participant in a BRIDGE module […]
August 18, 2009

Annex 9: Key Documents for Translation

Annex 9: Key Documents for Translation Whether translating BRIDGE before customisation and design, or translating an already customised program, it is essential to translate some documents first to assist those in the customisation and design team if they are not fluent in English or whatever language their source BRIDGE documents are in. The principle is to translate general guidelines, outlines and summaries first – this not only allows the customisation and design team to have these reference documents available from the beginning of the process, but also serves as an introduction to BRIDGE to those translating. Key documents to translate at the beginning of a program BRIDGE brochure – The most recent version of this is available on the BRIDGE website. It is useful for introducing key stakeholders and decision-makers to BRIDGE. Module summaries – These are provided in 8.3 Annex 3: BRIDGE Modules at a Glance . They are brief summaries of each module, based on the module objectives of each. This document assists the program design team to identify which modules will be most useful for meeting their program objectives. Implementation Manual – This manual is an essential document for the program team. Optional documents Complete KU LO AC Document – This is available on the website and lists every Key Understanding, Learning Outcome and Assessment Criteria for every module. It is a lengthy document and of limited use early in the program (when stakeholders will not be familiar with the terminology and methodology) but it can be useful in later stages of program customisation and design, and can also be an impressive visual aid to demonstrate to stakeholders the depth of the curriculum. FAQ (Frequently Asked Questions) – These are available on the website and give more detailed information than the brochure. It might be useful to translate an appropriate selection of these for more detailed queries about BRIDGE. Key documents for the customisation process Facilitators Notes – the Facilitators Notes (FN) for the modules that have been selected for the program should be the first documents translated. From here the customisation team can work out which activities will best meet their objectives, and which associated resources they will need for those activities. If the whole module is being translated, it will help the customisation team prioritise which documents should be translated first. Activity resources – In general the customisation team should be able to get a good idea of their program from the FN, but they may need certain activity resources translated early Key documents for workshops After customisation and the confirmation of an agenda for a workshop, select all items required – FRs, HOs, OHPs, PDFs and PPTs. These documents should then be translated and reviewed before printing to makeup the base Facilitators Folder Similarly, after customisation and the confirmation of an agenda for a workshop, select all items required – PNs and any facilitator documents it has been decided would be helpful to participants. These documents should then be translated and reviewed before printing to makeup the base Participants […]
August 18, 2009

Annex 8: Criteria for Progression – Facilitator Categories

Annex 8: Criteria for Progression – Facilitator Categories Category Criteria for progression Semi-accredited To successfully complete the prerequisites to be considered a Semi-accredited Facilitator: Has attended a BRIDGE module workshop as a participant Has attended all 10 days of the BRIDGE Train the Facilitator (TtF) workshop Has been assessed as satisfactory by the lead facilitator of the TtF against all TtF Learning Outcomes. Reference documents: TtF.3.2 Learning Outcomes and Assessment Criteria – PN TtF.7.5 Assessment Criteria Pro Forma – FR TtF.10.4 Individual Recommendations – FR Workshop To complete accreditation to become a Workshop Facilitator: A minimum of 30 hours of supervised customisation, preparation and facilitation of BRIDGE module workshops in the field. Facilitation of only modules (and not TtFs or Implementation Workshops) to enable the facilitator to gain experience and confidence in using and modifying the BRIDGE curriculum documents, and to become conversant with the content of BRIDGE modules. Again be assessed as satisfactory by the supervising Accrediting or Expert Facilitator against all TtF Learning Outcomes. Reference documents: TtF.3.2 Learning Outcomes and Assessment Criteria – PN TtF.7.5 Assessment Criteria Pro Forma – FR TtF.10.4 Individual Recommendations – FR Accrediting To become an Accrediting Facilitator: A minimum of 150 hours of customisation, preparation and facilitation of BRIDGE workshops in the field, a minimum of 75% of which are module workshops (and not TtFs or Implementation Workshops) to enable the facilitator to gain experience and confidence in using and modifying the BRIDGE curriculum documents, and to become conversant with the content of BRIDGE modules Lead facilitation in at least one module workshop Provide BRIDGE Office with reports on BRIDGE activities undertaken Support and mentor facilitators with less experience Expert To become an Expert Facilitator: A minimum of 300 hours of customisation, preparation and facilitation of BRIDGE activities in the field, including at least one TtF. At least 50% should be facilitating modules (and not TtFs or Implementation Workshops) Work with an Expert Facilitator on at least one BRIDGE scoping or needs assessment […]
August 18, 2009

Annex 7: Summary of Facilitator Categories

Annex 7: Summary of Facilitator Categories Semi-accredited Facilitator Workshop Facilitator Accrediting Facilitator Expert Facilitator Accreditation Semi-accredited Accredited Accredited Accredited Who accredits? An Accrediting or Expert Facilitator An Accrediting or Expert Facilitator An Accrediting or Expert Facilitator An Expert Facilitator How many hours should be facilitated to reach this level? N/a A minimum of 30 hours supervised, module workshops only A minimum of 150 hours, at least 75% of which are module workshops A minimum of 300 hours, at least 50% of which are module workshops Can this category facilitate a module? Yes, supervised by an accredited facilitator. If unsupervised, the workshop cannot be called BRIDGE. Yes (less experienced facilitators should be mentored) Yes Yes Can this category customise a module? Yes, supervised Yes (less experienced facilitators should be mentored) Yes Yes Can this level facilitate a Train the Facilitator? No Yes, but not as lead facilitator Yes Yes Can this category facilitate an Implementation Workshop? No Yes, but not as lead facilitator Yes Yes Can this category conduct a needs assessment or scoping mission? No No Yes, but not as head of mission Yes Can this category assess someone as having successfully completed a TtF? No No Yes Yes Can this category accredit someone as a Workshop Facilitator? No No Yes Yes Can this category accredit someone as an Accrediting Facilitator No No Yes Yes Can this category accredit someone as an Expert Facilitator No No No Yes * Semi-accredited Facilitators who completed their TtF more than three years prior will be made Semi-accredited – […]
August 18, 2009

Annex 6: Post-workshop Evaluation Sheets

Annex 6: Post-workshop Evaluation Sheets Post-Workshop Evaluation Sheet for EMB’s (to be sent to EMB training contact officer approximately 6-8 weeks after the workshop) Your feedback will help the BRIDGE partners improve the BRIDGE workshop. Qualitative questions: What knowledge did the participants learn? What skills did the participants develop? What attitudes did the participants form? OR Can you state whether there was a measurable change in behaviour and attitudes (eg willingness to try to apply new knowledge and/or skills in the workplace) of the participants who attended the workshop? What were the participants’ reactions to the workshop? What were the facilitators’ reactions to the workshop? Quantitative questions: Prior to Training How many people expressed an interest in the workshop? How many people actually signed up to the workshop? After the training How many people attended the workshop? What was the degree of participant satisfaction? How many people have expressed an interest in the workshop as a result of referrals by the first workshop attendees? Would you recommend this workshop to others? Why? Did the workshop meet your expectations? Post-Workshop Evaluation Sheet for Participants (to be sent to participants approximately 6-8 weeks after attending the workshop) Your feedback will help the BRIDGE partners improve the BRIDGE workshop. Qualitative questions: In your view, what were the 3 most important weaknesses of the workshop? In your view, what were the 3 most important strengths of the workshop? What are the principles that underline the best practice of an election? What are the values that underline the best practice of an EMB? What skills does an electoral administrator need? What are the rules and regulations for running elections in your country? What type of training courses would benefit you most in your current role in the EMB? How have you applied your learnings/understandings/skills from the BRIDGE program into your work? Can you describe the main objective of this workshop? Quantitative questions: Did the workshop meet your expectations? What did you get out of the BRIDGE program Would you recommend this workshop to others? Why? Are you applying new knowledge and skills to your work as a result of attending the workshop? What difficulties have you experienced in trying to apply new knowledge and skills in your workplace? Have you networked with any of the participants from the BRIDGE workshop that you attended? […]
August 18, 2009

Annex 5: BRIDGE Evaluation Cycle

Annex 5: BRIDGE Evaluation Cycle Phase 1: Before the Workshop – Assessment Trying to ascertain: Will the selected BRIDGE format (type of BRIDGE program/workshop) and delivery (methodology) result in the stated Learning Outcomes (and stated skills and knowledge needed by the client)? Do the teaching methods conform to the preferences and learning styles of the participants? What are the expectations of the participants? The client? Tools to help: Pre-workshop assessment sheet for participants Pre-workshop assessment sheet for the client/EMB Summary report of pre-workshop assessment (completed by workshop organisers) Participant profile (completed by participants) Scoping reports, training needs assessment reports Logical framework Phase 2: During the Workshop – Monitoring Trying to ascertain: Effectiveness/appropriateness of facilitators (flexible? willing and able to adapt?) Effectiveness/appropriateness of venue and facilities e.g. equipment Effectiveness/appropriateness of teaching materials (aids, workshop materials, etc) Tools to help: Facilitator meetings/daily briefings and de-briefings, peer and self appraisal (and subsequent Facilitator’ Reports/Recommendations) Evaluation Sheets (completed daily by participants) Informal evaluation and feedback methods (during activities, at the completion of activities, and at the completion of the day) Logical framework Phase 3: After the Workshop – Evaluation Trying to ascertain: Client satisfaction with workshop (met expectations/objectives) Participant satisfaction with workshop (met expectations/objectives) Facilitator/Workshop organiser satisfaction with workshop (met expectations/objectives) Recommendations for improving the workshop (from clients, participants and facilitators and organisers) Tools to help: Post-workshop evaluation sheet for participants Post-workshop evaluation sheet for the client/EMB Post-workshop evaluation report, completed by facilitators/workshop organisers, which includes information provided in the collated evaluation sheets from during the workshop and post-workshop. Logical framework […]
August 18, 2009

Annex 4: Potential Cost Items of a BRIDGE Program

Annex 4: Potential Cost Items of a BRIDGE Program Below is a list of possible costs to consider when planning a BRIDGE program. Not all costs will be relevant, depending on the context of the program, and there may also be other items not listed here that will need to be considered. This list is not definitive or exhaustive, and is meant as a guide only. Needs assessment costs BRIDGE expert costs (items may include fees; travel and accommodation; etc.) Communications costs (items may include telephone calls; email/internet setup; postage and freight costs; video-conferencing; etc.) Venue hire and catering (items may include meeting rooms; video-conferencing; refreshments; projectors and screens; internet access fees; etc.) Research costs (items may include: client data collection; country briefings; etc.) Interpretation costs (items may include: interpreter fees; interpreter briefings; etc.) Planning and overall program development team costs Program development team costs (items may include: salaries; benefits; expenses; etc.) Office accommodation costs (items may include: office rental; running costs such as water and electricity; security costs; furniture; cleaning costs; etc.) Office expenses (items may include: stationery; office equipment; computers and printers; photocopiers and faxes; etc.) Communications costs (items may include telephone calls; email/internet setup; postage and freight costs; video-conferencing etc.) Research costs (items may include: pre-workshop assessment surveys; gathering of local data for use in program; etc.) BRIDGE expert costs (items may include fees; travel and accommodation; etc.) Customisation costs Customisation team costs (items may include fees; travel and accommodation; etc.) Communications costs (items may include telephone calls; email/internet setup; postage and freight costs; video-conferencing; etc.) Venue hire and catering (items may include: meeting rooms; video-conferencing; refreshments; projectors and screens; internet access fees; etc.) Research costs (items may include: gathering of local data for use in program; analysis of pre-workshop assessments; stakeholder liaison costs; etc.) Translation costs (items may include: translator fees; document preparation; document transportation; proofreading costs; backup in case of poor quality translation; etc.) Artwork and printing (items may include: designer fees; document preparation; document transportation; proofreading costs; printer fees; etc.) Workshop costs BRIDGE facilitator costs – a fully accredited lead facilitator plus supporting accredited facilitators (items may include: fees for both preparation and delivery time; travel and accommodation; etc.) Administrative and program management support costs (items may include salaries; expenses; travel and accommodation; short-term administrative help; overtime; etc.) Interpretation costs (items may include: interpreter fees; interpreter briefings; etc.) Invited expert expenses (items may include: expert fees; briefings; travel and accommodation; thank you gifts; etc.) Participant costs (items may include: travel and accommodation; application processing; etc.) Venue hire and catering (items may include: workshop rooms; break-out rooms; video-conferencing; refreshments and meals; projectors and screens; television and DVD; computer/laptop; etc.) Workshop materials costs (items may include: notepads; poster paper; markers and pens; tape; string; freight and transport; etc.) BRIDGE materials (items may include: Facilitator and Participant Handbooks; photocopying and printing; collation; certificates and nametags; freight and transport; etc.) Communications costs (items may include: telephone calls; email/internet setup; postage and freight costs; video-conferencing; etc.) Official hospitality costs (items may include: official dinner; ‘welcome’ event such as cocktails, meet and greet; gifts; etc.) Information and promotional costs (items may include: BRIDGE posters; workshop banners; BRIDGE brochures; stakeholder brochures; freight and transport; etc.) Evaluation and reporting costs Program development team costs (items may include: salaries; benefits; expenses; etc.) Evaluation consultancy costs (items may include fees; travel and accommodation; etc.) Communications costs (items may include: telephone calls; email/internet setup; postage and freight costs; video-conferencing; etc.) Research costs (items may include: analysis of evaluation data such as pre-workshop assessments and monitoring data; follow-up research such as surveys and interviews; stakeholder liaison costs; etc.) Reporting costs (items may include: document preparation; document transportation; document publication; etc.) Costs to consider relating to travel (at various stages) Transport costs (items may include: flights; train or coach tickets; car hire; petrol costs; driver costs; transfers between airports/stations to accommodation; taxi costs; etc.) Accommodation costs (items may include: room hire; breakfast costs; cancellation costs; etc.) Medical costs (items may include: immunisations for travellers; emergency medical costs; first aid kit; etc.) Per diem costs (items may include: incidental per diem; meal costs; etc.) Other travel costs (items may include: visa processing fees; transit visas; passport fees; departure and other travel taxes; etc.) […]
August 18, 2009

Annex 2: Version 1 Curriculum Framework

Annex 2: Version 1 Curriculum Framework Module 1: An Introduction to Electoral Administration Module 6: Contestants Module 2: Electoral Systems Module 7: Preparation for the Electoral Event Module 3: Public Outreach Module 8: Polling and Counting Module 4: Boundary Delimitation Module 9: Electoral Observers Module 5: Voter Registration Module 10: Strategies for […]

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