BRIDGE can be particularly useful and successful as a capacity development tool because it aims to systematically transfer ownership and responsibility for the conduct of BRIDGE to the client organisation or country. Ideally this occurs throughout the first two or three years of the rollout of BRIDGE. The aim is to have the client organisation or the country develop and implement a professional or community development strategy which is taken up and institutionalised. Commitment from senior managers and a pool of accredited facilitators will be necessary so that control of BRIDGE is transferred from international donors or funders.
Transition marks the completion of a program to the satisfaction of the client. On this occasion, program records and documentation are completed and relevant sections delivered to the client. A transfer document is drafted. The purpose of the transfer procedure is to ensure the following:
Transition also marks the point at which the program team’s responsibility for development ends and the end user is fully capable of taking on whatever the project produced. Purely at a practical level, this requires certain adjustments by both parties. However, there is also an important psychological element in transition that program managers ignore at their peril.
Capacity building and the transition process for handing over responsibilities to counterparts should begin at the start of the intervention. In transferring responsibility for a program, program managers should prepare a transition strategy, which includes sustainability strategies, and should also include close consultation with the clients. The transition comprises three main elements the:
All projects generate many documents. Provided the project’s logical framework has been followed, the preparation, dissemination and filing of all documents should be a straightforward process.
Archiving of BRIDGE documentation is a responsibility of the BRIDGE Office. It is the responsibility of the implementing organisation to get all the correct documents to BRIDGE Office securely and within reasonable time frames. All relevant documentation should be emailed (or sent) to the BRIDGE Office. Progress or summary reports should also be supplied to provide material for inclusion into the quarterly BRIDGE newsletters.
To ensure that BRIDGE partners are informed of BRIDGE events the office requires a descriptive article about the workshop or event. In addition to this article please send the following files, reports or documents:
All of the above reports will be archived in the BRIDGE Office as a repository of information on past BRIDGE events.
Lead facilitators usually bear the responsibility of writing and sending the TtF report to the implementing organisation and the BRIDGE office. The information in these reports may vary from organisation to organisation, but in general there are common features that should be included in every TtF report.
In general, a TtF Report could include:
Also, a TtF report for the BRIDGE website could include:
BRIDGE Office role
The BRIDGE Office will publish all news articles written for the website with the related photos of the event. The remaining reports or documents will be archived in the BRIDGE Office.
One of the challenges of creating such a comprehensive curriculum on electoral administration is keeping it up to date and relevant. For this reason, the curriculum has been designed to be an active document that can be updated as new information becomes available, and is open to improvements and innovations from those who facilitate and participate in BRIDGE workshops.
The curriculum is updated annually. In between updates the BRIDGE Office collects feedback, suggestions and new material from facilitators and other stakeholders which can be incorporated at each update. Facilitators who are registered on the website will be notified of updates by email.
Updating BRIDGE Content
Reporting and documentation is also important to BRIDGE because it is through feedback from facilitators and implementers in the field that the BRIDGE Office is able to improve and update the BRIDGE curriculum.
The BRIDGE Office actively seeks feedback and suggestions from facilitators who have used the curriculum, in order to improve the content and make it easier to use. Facilitators and other stakeholders using the curriculum are encouraged to give feedback in various ways:
The most up-to-date version of the curriculum is the one that is available on the website. With each update, only a fraction of the total documents will be changed, so a system has been put in place to keep track of updates and make it easy to understand for facilitators and implementers. More information can be found on the update section of the BRIDGE website.
For facilitators and implementers working from a previous download, a hard copy or a DVD copy, this update section should be a first place to look for assistance on working out what has changed since the version they hold, and whether or not they need to substitute any of the updated documents.
Translators will also want to work from the most up-to-date version of the curriculum and should also refer to the website.
Version 2 introduced many new modules to the curriculum, expanding in response to demand. However, the BRIDGE partners are open to the inclusion of additional modules outside of the 23 Version 2 modules, should there be a demonstrated need.
Ideas, suggestions and content can be sent to the BRIDGE Office to be kept on file for possible new modules to be introduced in the future.